Pony Party Agreement Form:
Our agreement
is to throw you a Pony Party with hand led ponies. Your agreement is to have fun, and to create those special memories that
will last a lifetime!!!!!
We have a few rules that must be acknowledged, agreed upon, and signed
before we can accept your deposit and reservation.
Client :________________________________________________
Clients mailing address:___________________________________________________
Email address:________________________________________
Clients phone number:________________(home)_________________(cell)
Party Date:_______________________________________________
Party Time:_______________________________________________
Party Location:____________________________________________
Directions:(landmarks, crossroads, etc):________________________________________________
Name of the
Child, party is for:_______________________________
Approx.
number of children attending the party:_____________________
Average age of children attending the party:______________________
Would you like to share your party photo on our website: YES
NO
*Please sign and date each section, as indicated.
A Deposit in the amount of $50.00 is required to hold
your date and time:
Total agreed Cost of Party : One Pony $__________.Two
Ponies , $__________, balance of $_________/$________ is due upon arrival, no exceptions are made. If you
would like to pay your party balance with our on line payment. Payments must be made no later than 2 days prior to your party.
Contact Janet @ 980-722-8607 with your payment confirmation number. Sorry, on line payments can not be accepted on the day
of your party.
(At the time of your party if you wish us to stay an additional length of time, an additional charge
of $50.00 per ½ hr. will be added to your total Party Cost.) Kindly circle the number of ponies you wish to
attend.
A $45.00 Charge will be added for all returned checks.
Please make checks payable to: Janet Menetrier,
Mail deposit along with your signed agreement to:
9439
Brighthaven Lane, Charlotte, NC 28214
Terms
Weather is always a concern, we reserve the right and
also give you the Client the right to cancel or reschedule if the weather is foul (meaning continuous rain, hail, sleet, snow,
or hurricane type winds) (this also includes levels of extreme heat, or cold as measured by the real feel, and may
include wind chill effects and humidity effects.) we want our ponies and your children to be happy not miserable:
BAD WEATHER POLICY: If it is raining on the day of your event, you will
need to contact us to cancel 2 hours prior to the start of your event. If it is raining/or there is
a forecast for rain and you tell us to come and THEN cancel after we have arrived at your event, the deposit is
non refundable and the balance of your party is due in full. Should you contact us and request to cancel, due to rain/or
the forecast of rain, and it does not rain at the time of your event, your deposit is non-refundable. Refunds are not offered
for any other reasons, other than weather.
Pony Parties can be performed almost anywhere, such as backyards, front-yards. However,
our ponies cannot perform on rocks, uneven or un-level ground, HILLS, ROADS, CONCRETE Drives or grass that has been treated
with pesticides or fertilizers with 7 days of the party date. Location cannot be on a major/busy highway,
or front yard, which receives large amounts of street traffic. The area in which you would like to hold your pony party needs
to be an area large enough for the ponies, and your children, thus meaning we need additional room from
the area we are working in, to allow your quests to wait ,(out of harms way). This is strictly for the safety of our ponies,
our staff and your children.
We must have adequate parking close to
the party location for our Truck and Trailer to park and unload the ponies safely: We can not unload our ponies on a busy
highway, parking lot, hill or road which receives large amounts of street traffic.
We have the right to stop,
cancel, and or remove our ponies from any unsafe conditions. For example, the above conditions are not meet. Fireworks, loose
or barking dogs, lighting and thunderstorms, children on bicycles, scooters, roller blades etc. Children playing football,
scoccer, baseball or Frisbee near or around, where our ponies need to perform. Water guns, games with loud noises, clacking
or banging. Bouncies, trampolines, swingsets and waterslides, need to be placed out of the path
in which you would like for us to work. Please have children reframe from using these items while our ponies are in
use.
Kindly review " A word from our Ponies" with your guests prior to our arrival. The children and
your guests will be asked to follow these simple rules for their safety, ours, and our ponies. You may wish to print a copy,
and include along with your party invites.
Children should be between the ages of 2- 12. The max weight our small
pony can carry is 50 lbs: our larger pony is 110 lbs. ( We can not make any exceptions, please be aware of the size of your
guests and size of pony you wish to attend your party.)
Lastly, we cannot be held responsible or liable for any
property or landscaping damage associated with pony hoof marks, grass nibbling, and or droppings (which will be our responsible
to promptly remove) . We will do our best to leave your home exactly the way we found it:_______________
Signature of
Client:_______________________________Date:__________
Signature
of Manager:_____________________________Date:__________
Under North Carolina Law, an equine activity sponsor or equine professional
is not liable for injury to or the death of a participant in equine activities resulting exclusively from the inherent risks
of equine activities.(Chapter 99E of the North Carolina Statues) (Article 7, Chapter 9 of Title 47, Code of Laws of South
Carolina), (see links page for more in formation on this Statue).Property owner to obtain insurance for the above services
requested. Property owner, Client providing the activity their heirs and guests, assume all risks involved in or arising from
the use of the services provided by, Janet Menetrier and all of its successors, assigns, subsidiaries, affiliates, officers,
directors and heirs completely harmless and not liable and release them from all liability whatsoever and agree not to sue
them on account of or in connection with any claims, including without limitation, those based on death, bodily injury, property
damages, and any consequential damages. Should any clause be in conflict with the State Law, then that clause is null and
void.
To make a Depoist or Payment on line:
• Confirm your Date and Time
•Complete the Party Agreement, you may either mail or email your Agreement. (We must receive your
Party Agreement prior to the day of your pary, regardless if you made an on line payment or mail payment. No, exceptions
are made.)
• Select payment amount.
•Complete the additional information box, when submitting your payment, with: Your name, address and
date and time of your party.
•Email janet@ponypartiescharlottenc.com with your payment confirmation number. (you may include this along with your completed party agreement)
•Please note, weather related deposit refunds, made with an on line payment are subject to a $5.00 handling
fee.(ex.If you made an online payment of $50.00, and your party is canceled due to the weather, you will receive a $45.00
refund deposit back)
•If
you would like to pay your party balance by on line credit card payment. Payments must be made no later than 2 days
prior to your party. Contact Janet @ 980-722-8607 with your payment confirmation number. Sorry, on line credit card
payments can not be made on the day of your party.
